How To Plan A Company Picnic Employees Will Actually Enjoy 

Are you interested in throwing a company picnic to show how much you love and appreciate your employees? 

Well, Just In Case Party Rentals has all of the information and supplies you need to help make it memorable and enjoyable for you and your employees. 

If you’re still considering throwing one, here are some reasons on why you should. 

Why Throwing One Is Important 

• Boosts morale and employee engagement – By throwing this event, it’ll build more excitement within your employees and company. By deciding to throw it every year shows your employees that this is a good company to work for and they know you appreciate all of their hard work. Having your employees know this can then change their work ethic and the workplace vibes. 

• Encourages team bonding – Throwing this event, gives your employees the chance to expand out of their regular work circle and talk with people they may not get to work with on a regular basis. This can help improve your employees being able to work as a team and get all of their work done more efficiently. 

• Promotes work life balance – Having this event tells your employees you want them to have a work life balance and you care for their well being by giving them a well deserved break! 

• Encourages a healthy and active lifestyle – This kind of goes along with work life balance, but by doing this event encourages your employees to do something other than just work with their day. For example, they can join a recreational sports league, pick up a new hobby, or add more exercise in their day. 

• Recognizes everyone’s hard work – This party is your way of thanking everyone for all of their hard work and dedication, and all employees deserve this kind of recognition.This can help with productivity and make them feel good about going to work. 

Now with all of those reasons being said, let’s get into the planning preparations for your company event. 

How To Plan Your Company Event

• Set date and budget – You can’t have an event without deciding when to have it and how much you would like to spend on it. Making this the first step that is decided in planning is important because then you can make sure to stick to your objectives and not get off track. 

• Choose a venue – We personally think having your event not where you work would be the best option because it’ll make people enjoy the day more and not have to worry as much about what is on their to-do list. Make sure to look into multiple places, it fits in your budget, and it can hold everyone you plan on having at the event. 

• Send Invitations and collect RSVPs – Once you have the date, time, and location all set make sure to send out invitations as soon as possible so then everyone can make sure to fit it in their schedule right away. Since this is for a company event, you could also send out a mass email informing everyone with a calendar invite attached so then it’s put into everyone’s schedule right away. 

• Seating and shade arrangements – Depending on where you are hosting your event, you may need seating and shade options. Just In Case Party Rentals has multiple different tables and seating options to fit your event aesthetics and needs. Just In Case Party Rentals also has tent rentals, so then your event can have shade and a precautionary measure for your event if there happens to be any weather issues. If you want to personalize your event, Just In Case Party Rentals also has the option to customize your tent top. You can add your company logo or a special graphic to fit the theme of your event. 

• Plan food and refreshments – You can’t have a picnic without food! Since your picnic will most likely be during the summer, we recommend getting some good summer food options. For example, you can never go wrong with hot dogs and hamburgers, lemonade, and other classic picnic food options. While your guests are waiting for the food to be cooked, you can also have some snack options for them to munch on for the time being. For example, Just In Case Party Rentals has concession rental options like a snow cone machine, cotton candy machine, and popcorn machine for your guests to enjoy the event with! 

• Entertainment and activities – We highly recommend adding some fun activities for your guests to enjoy at your company picnic. This can make the event more fun and exciting and have your guests talking about this for ages after it ends. Just In Case Party Rentals has multiple options to help make this company picnic one to remember. We have dry and wet inflatable slide rentals, yard games, interactive games, inflatable games, carnival games, dunk tanks, mini golf, and obstacle courses! Having any of these options would be a great addition to your event. 

• Personalize your event – Adding special touches to your event can also help make it more memorable for you and your guests by adding some customizations to some items. As mentioned earlier we can customize your tent top, but we can also do custom dunk tank canvases, custom event banners, custom cornhole sets, and custom giant yard pong sets. 

• Capture the memories – Then finally, you can’t host a company event without capturing some of the memorable moments! Just In Case Party Rentals has a photo booth rental for you to have at your event for everyone to use. We can also create a custom photo booth template to fit the theme for your event by having you fill out a Photo Booth Template Request Form where you can tell us everything you would like us to include on your template. 

There you have it folks! Here is everything you need to plan and host a successful company event, so then all  you and your employees have left  to do is enjoy all of the picnic festivities.