2. Secure Preferred Delivery Times 

By being ahead of the game, you’ll have the option to do precise delivery/pick up because our business and most others don’t have delivery schedules all planned that far ahead. Please note, our business and possibly others do charge extra if for the precise delivery/pick up option. 

3. Helps with Budget Management 

By being the early bird with booking your rentals early this can help you stick within your budget better. This is because if you were to book not as early then there may be some upcharges because of it being the peak season for seasonal items or some companies may upcharge because of how close your event date may be. 

4. Time for Adjustments

Since you decided to book all of your rentals early, that means you have time to make any adjustments that may have come up for your event. We do recommend calling us right away when a new change for your event has come up or been decided so then we can try and ensure that we can fit it into our schedule. 

5. Prepared for Any Worst Case Scenarios

By booking early, that gives you time to also have backup plans put in place as well, so if anything were to go wrong then you won’t have any moments of panic because you’ll have all of your ducks in a row for any possible scenarios that may come up. 

6. Creates Stronger Communication for Anyone Else Who is Involved in the Planning Process 

By being this proactive with your event planning that means you’ll be able to share all of the details and any upcoming tasks that have to be done for your event better with all of the parties who are involved in the event planning with you. 

7. Avoids Last Minute Stress 

Since you decided to take the initiative with your event planning that means you’ll have very little last minute stress, but let’s be honest, when it comes to trying to plan a large-scale event there’s always going to be some kind of stress that comes with this job. 

8. Peace of Mind 

There’s nothing better than knowing that you did everything you needed to and don’t have to worry about something at every moment so you get the thing that anyone can ask for, and that’s knowing everything is all set and ready to go for your event. 

When Should You Book Your Seasonal Rental Items

Once you have a confirmed event that is ready to be planned, we think you should book as soon as possible. It’s always recommended to book your items for the holiday seasons 6-8 weeks before your event date. Depending on the holiday, if there’s a long weekend, or it’s a big holiday where there is always some sort of party happening for it, then there will be a high demand for the themed items. 

What Happens When You Book Too Late 

1. Products Could Already be Rented Out 

This is one of the most dreaded things to hear from someone when you’re trying to book an item. Especially when you thought it was an item that would make your event theming perfect or event entertainment over the top. 

2. Prices Can Rise Due to Last Minuteness or Limited Availability 

Let’s face it, whenever it’s the holiday season prices tend to rise because there’s a lot of last minute planners and there’s only so many days within a certain holiday season. Businesses could increase their prices for certain items, which is why it is important to be on top of booking early because you’ll miss out on that happening to you.

3. Delivery Schedules May be Full, Especially on Weekends 

Since the holidays are always a busy time for everyone who celebrates them, which means it’s also going to be a busy time for businesses. So with that comes party companies having a full delivery schedule because of how many people decided to book with us or someone else. Since school is back in session during the holidays that means many people aren’t able to host an event on the weekdays because then they won’t get that much attendance, so weekends will always be the most booked out time until Summer comes back around again. 

4. Rushed Decisions Can Lead to Mistakes or Delays 

When you do last minute bookings, changes, or decisions then there could be a high chance of a mistake happening because as events get closer yours and everyone else involved minds will be running a mile a minute. So doing this last minute, means there could be a high probable chance of something getting missed or going not the way you originally planned. 

Questions to Ask Before You Book 

If you never hosted an event that involves booking with a rental company, then here’s everything you should ask while you’re booking. Depending on who you talk to you may not even need to ask any of these questions because the sales person who is helping you makes sure to dot all of their i’s and cross all of their t’s. You can expect that kind of communication with our sales people with Just In Case Party Rentals. 

1. What is the Recommended Booking Notice for Weekends 
2. Do I Need to Pay a Deposit Upfront? 
3. What happens if I need to Reschedule? 
4. How Early Will Your Team Deliver and Set Up on the Event Day? 
5. Are There Any Additional Promotions or Rental Packages that Could be Added to My Order? 

Then there you have it! Every reason on why you should book your rentals for your seasonal events now rather than later. We have new fall arrivals and a new fall event package that will most definitely be a hot item, so we recommend booking those items with us as soon as possible because not only will that make you efficient with your event planning, but you’ll also be one of the first people to experience our new items!